Settlement Capacity and Intensification Study - privacy

Service area covered by this privacy notice

Planning Policy

Purpose of the processing

The Council is undertaking a call for sites as part of a study exploring opportunities for new homes within Hart’s existing settlements.

Categories of personal data being processed

The personal data the Council will collect includes: 

Any personal data submitted with site submissions such as: 

  • Name 
  • Organisation 
  • Address 
  • Postcode 
  • Telephone 
  • Email address 
  • Information regarding the site and its potential development.  

Your Internet Protocol (IP) address, and details of which version of web browser you used.

Information on how you use the site, using Cookies:

Please read our Cookies Policy for information on how and why we use Cookies.  

Who is collecting and using your personal data?

Hart District Council is the data controller for any personal information you provide for this purpose.  

The processor of the data is Urban Intelligence - the supplier of the Placemaker software being used to support the Settlement Capacity and Intensification Study.  

How we use your personal data

We will use your personal data to acknowledge receipt of site submissions (whether submitted on-line via the Urban Intelligence Placemaker software or by email or post to the Council).

When submitting sites via the Urban Intelligence Placemaker software, you will need to provide an email address to create an account.  This enables an automated acknowledgement that your site has been submitted, it allows you to go back in at a later date to finish a submission, and it allows you to view previous submissions you have made.

The personal data of landowners or those acting on their behalf will enable us to contact you should we need to understand more about a submitted site as part of our work on the Settlement Capacity and Intensification Study and future local plan work and updates to the brownfield register. It also helps us ensure that site submissions are genuine.

Lawful basis for processing personal data

The processing of this information is necessary for the Council to undertake a public task as defined under Article 6(1)(e) of the UK GDPR and has a clear basis in law:

The settlement capacity and intensification study will help inform the next local plan. The Council has a duty to prepare local plans under the Planning and Compulsory Purchase Act 2004 (as amended).

Sites submitted for the purpose of the study may also inform updates to the Council’s brownfield register. The requirement to prepare and maintain a brownfield land register is contained within the Town and Country Planning (Brownfield Land Register) Regulations 2017.

There is no requirement for or need to use sensitive personal data.  

How long will the Council keep your data?

The Council will retain the personal data of landowners that submit sites (or those acting on their behalf) until the next local plan is adopted, plus one year to allow for any legal challenge.  If a site is included on the brownfield register we will retain the information until such time as the site is removed from the register (i.e it is given an end date).

Any personal data provided by those that make site submissions but do not own the land will not be kept for no more than three months beyond the date of the study being published in its final form.

Who your data might be shared with

The Council will share your data with Urban Intelligence Ltd, a contracted consultancy assisting the Council with the call for sites and the Settlement Capacity and Intensification Study.

Your personal data will not be published.

We will not share your personal data except if required to do so by law.

We take the security of your personal data seriously. We have internal policies and controls in place to ensure that your personal data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. Only relevant staff in the Planning Policy and Economic Development team will have access to the data.

Your rights

For more information on your data protection rights, including how to make a request, visit our Data protection and access to information webpage. 

Main privacy notice

You are viewing the privacy notice for the Settlement Capacity and Intensification Study. The Council’s overarching privacy notice is available at

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Last reviewed: 27 November 2023