Filming request: privacy

This privacy notice is designed to help you understand how we use personal information when you apply for permission to film on our land, and specifically the data we need to secure your booking with us.

Hart District Council is the Data Controller for this processing.

Service area covered by this privacy notice

  • Countryside 
  • Corporate Communications

The lawful basis for the processing persona data

The lawful bases we rely on for using your personal information is if we have a contractual obligation with you (UK GDPR Article 6 (b)).

Why we need your information and how we use it

We use your information to:

  • enter into and fulfil a booking for the hire of/access to our land/property
  • deliver the service or handle your query
  • contact you in the event of a problem 
  • enable us to meet all legal and statutory obligations
  • notify you of changes 
  • process relevant financial transactions and collect any outstanding instalment payments

Categories of personal data being processed

We only collect and use the minimum amount of personal information required when delivering a service to you:

  • name 
  • address
  • e-mail address
  • telephone numbers
  • bank card details 
  • Risk Assessments
  • Public Liability Insurance information 

Who the data might be shared with  

  • relevant staff within Hart District Council.

How long will we keep your personal information

We will only use your personal information whilst delivering the service to you and to deal with any questions or complaints that we may receive about this, unless the law requires us to keep it for a longer period. In practice, this means that your information will be kept for as long as you are a tenant.

Your rights

Please visit Hart District Council's privacy page for further details on:

  • how your information is used
  • how we maintain the security of your information and your rights, including how to access information we hold on you
  • how to complain if you have any concerns about how your personal details are processed

If you have any questions about this privacy notice, want to exercise your rights, or if you have a complaint about how your information has been used, you can contact the Council on the details on this page.

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