Here for Hart Community Grant application - privacy

The Here for Hart Community Grant application privacy notice will be regularly reviewed. When we use your personal data, Hart District Council complies with data protection legislation and is the registered ‘Controller’.

Hart District Council will use your personal information by consent as set out in this privacy notice.

Service area covered by this privacy notice

Community Partnerships and Projects.

Purpose of the processing

Hart District Council is a data controller for all Here for Hart Community Grant related personal data collected with the forms submitted to the Council, along with the control and processing of personal data. 

The information we collect will be used to assess the merits of individual project applications against set Here for Hart Community Grant criteria, all of which will be available during the application process.

Our legal basis for using personal data

We will collect and use your personal information as set out in this privacy notice as you have applied to this fund, and we need this information to process your application. If you want to withdraw your application at any time please contact us on email at h4hcg@hart.gov.uk

Processing personal data

The information we collect will be used to assess the merits of individual project applications against set Here for Hart Community Grant criteria, all of which will be available during the application process.

We will not use the information for any other purpose than set out in this privacy notice and we have provided businesses and organisations with an email address to contact our team with further question at h4hcg@hart.gov.uk

Categories of personal data being processed

• name
• organisation
• address
• telephone number
• email 
• Internet Protocol address and details of web browser used
• extended open-ended responses providing context to questions, especially around the type of project suggested and how this fits with programme interventions
• information on how you use the site, using cookies. See Hart District Council’s cookies policy 

For successful applications, additional personal data will be collected:

• bank account details will be required from those organisations selected for funding, including account number, account name, sort code and VAT number (if applicable)
• financial records of the organisation in relation to this project
• signature

Participation is voluntary and you can choose to not answer any of the questions. However, if the information is not provided, we will be unable to process applications as it will not be possible to assess project bids against the relevant criteria.

Further processing of personal data

Successful projects that are approved by Hart District Council Members at full Cabinet will be asked to supply benchmarking and evaluation data for their service. The proforma to be supplied by Hart District Council will not ask for any personal information.

If we wish to use your personal data for a new purpose, not covered by this privacy notice, then we'll provide you with a new notice. The new notice will:

• explain this new use before we start the processing
• set out the relevant purposes and processing conditions

Where and whenever necessary, we'll seek your consent to the new processing, if we start to use your personal data for a purpose not mentioned in this privacy notice.

Who the data might be shared with

Your full written application will be assessed by a small group of Council officers in the first instance. Whilst we are required to report back to senior Council officers, Members and auditing and governance bodies, we will not be sharing personal information.

We may be required or permitted, under data protection legislation, to disclose your personal data without your explicit consent, for example if we have a legal obligation to do so, such as for:

• law enforcement
• fraud or tax investigations
• regulation and licensing
• criminal prosecutions
• court proceedings

Hart District Council must protect public funds and may use personal information and data-matching techniques to detect and prevent fraud, collect taxes and ensure public money is targeted and spent in the most appropriate and cost-effective way. To do this, your information may be shared with other bodies responsible for auditing or administering public funds including:

• Internal audit
• other local authorities
• HM Revenue and Customs
• the Police

How long we will keep your personal data

We will keep the information you give us for up to one year from the closure of the two-year Here for Hart Community Grant programme - and then we will securely and confidentially destroy it.

Your rights

Please visit Hart District Council's privacy page for further details on:

• how your information is used
• how we maintain the security of your information and your rights, including how to access information we hold on you
• how to complain if you have any concerns about how your personal details are processed

If you have any questions about this privacy notice, want to exercise your rights, or if you have a complaint about how your information has been used, you can contact the Council on 01252 622122, via email to h4hcg@hart.gov.uk or by writing to:

Hart District Council
Harlington Way
Fleet
Hampshire
GU51 4AE