Annual update of the electoral register

Our annual review of the electoral register, also known as the annual canvass, to ensure it is up-to-date

Electoral Register Canvass 2023

Every year, we check the details of everyone registered to vote across Hart.

Data from the electoral register is matched with central government records to confirm elector details. If this matches and we have an email address for someone at your property, we send an email to you in July. Then we write to certain households advising what they need to do next.

Some households will be required to respond, even if no changes are required to the information held on the electoral register. If you are required to respond, please do so straight away, as there will be no need for additional contact from the Electoral Registration Officer, which is more cost-effective.

We'll say at the top of the letter if you need to respond.

Please follow the instructions on the letter. Your name may be removed from the electoral register if we need a response, and you do not reply.

I must respond, but the details don’t need changing.

Confirming your details is quick and simple. Please use the household enquiry website for Hart. You will need to use Part 1 and Part 2 of the security codes printed on your letter.

Or you can phone 0800 197 9871 (entering your security codes when prompted).

Or text NOCHANGE followed by your security codes to 80212 (texts may be charged at your normal rate).

Confirm your details

If you need to make changes to the electoral register

Please use the household enquiry website for Hart. You will need to use Part 1 and Part 2 of the security codes printed on your letter.

Make a change to the register

If you need to add a new person to the electoral register

Each person will need to register individually. They can do this online at  They will need their National Insurance number to complete the process.

Add a new person to the register

How can I change the open register preferences for others in my household?

If you are the person completing the online enquiry, you can make changes to your own preference and decide if you want your information to be included in the open register.

The full electoral register contains the names and addresses of everyone who is registered to vote.  You can view the electoral register at the Civic Offices. Only certain organisations are allowed to have copies of the electoral register. It can only be used for: electoral purposes, crime prevention and detection, and the vetting of applications for credit. It is a criminal offence to use it for any unauthorised purpose or to pass it to anyone else.

The open register is available for general sale and can be used for any purpose, including commercial activities such as marketing. It excludes the names and addresses of people who have opted out.

The security codes can only be used once, so anyone else who wants to make changes to their open register option can use our online application form:

Change your open register status

If you have informed us of your preference in previous years, you do not need to do so again.

Cancel your postal or proxy vote

If you have a postal or proxy vote and decide you want to cancel it, you can do so using our online application forms:

Cancel your postal vote

Cancel your proxy vote

To arrange to vote by post or by proxy (someone voting on your behalf at your polling station) more information can be found on our ways to vote page.

The 2024 electoral register

We will produce a full and a public version of the electoral register on 1 December 2023.