Call for Sites: privacy

Service area covered by this privacy notice

Planning Policy

Purpose of the processing

A call for sites is being carried out to inform work on a new Hart Local Plan.  Some sites may also be suitable for inclusion in the Brownfield Land Register. 

When submitting a site some personal data will be collected.   

  • We will use your personal information to verify authentic site submissions and to contact you if necessary for clarifications or further details. 
  • No personal data received through the call for sites will be published. 

Lawful basis for processing personal data

The lawful basis for processing of this information is ‘public task’ as defined under Article 6(1)(e) of the UK General Data Protection Regulations.  

  • Local plan-making has a clear basis in law, primarily the Planning and Compulsory Purchase Act 2004 and the Levelling Up and Regeneration Act 2023. 
  • The Brownfield Land Register is required by The Town and Country Planning (Brownfield Land Register) Regulations 2017. 

Categories of personal data being processed

  • your name, address, telephone number and email.  
  • contact information of third parties (such as planning agents, those with an interest in the land)  
  • your Internet Protocol (IP) address, and details of which version of web browser you used 
  • information on how you use the Hart District Council website using cookies (please read our Cookie Policy for information on how and why we use Cookies).  

Who the data might be shared with

We will share your personal data with Urban Intelligence Ltd, a consultancy that Hart District Council has contracted to supply a digital consultation platform.  

Your data may also be shared with other consultants supporting the Council in its local plan work, and with the Planning Inspectorate at the time of a local plan examination.  

Within the Council, your data will be accessed by council staff working on the new Local Plan. It will be shared with other council staff if necessary for the purposes of delivering planning services, or for the purposes of responding to a complaint. 

Other than in the circumstances described above, we will not share your personal data except if required to do so by law. We take the security of your personal data seriously. We have internal policies and controls in place to ensure that your personal data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.  

How long the Council will keep your personal data? 

We will hold personal data received through the call for sites for up to six months after the new local plan is superseded, unless you withdraw the site submission and request that your personal data be deleted. You can do this by contacting planningpolicy@hart.gov.uk   

Your rights

For more information on your data protection rights, including how to make a request, visit our Data protection and access to information webpage. 

Main privacy notice  

You are viewing the privacy notice for the Call for Sites referred to above. You may also wish to view the Council’s overarching privacy notice.