Temporary Event Notices (TENs)

• Download an Application Form
• Using a Temporary Event Notice
• Deadlines
• Who can give a Temporary Event Notice?
• Limits on the use of Temporary Event Notices
• Using Temporary Event Notices for a series of events
• Large-scale events
• At the Event

These notices are designed to replace the old-style occasional licences that used to be issued by local magistrates for temporary events.  However, all regulated entertainment and late night refreshment is now covered by the legislation as well as the sale and supply of alcohol. The premises user does not need to be a Personal Licence holder and, unlike a Premises Licence, you do not have to advertise the application. Only the police can object to a Temporary Event Notice, on the grounds of crime and disorder. If they do object, the event cannot go ahead unless it is possible to find a solution by negotiation.

Using a Temporary Event Notice

Please note that these notices must be submitted ten working days - two weeks - before the event. We cannot accept notices even one day late.  You should allow extra time over periods of Public Holidays.

The premises user must send two copies of the form to the Licensing Authority, with a further copy to the police, at least ten working days before the event will start. The fee of £21 should be included with the copies delivered to the Licensing Authority. We recommend sending notices much earlier than this where possible. Notices can be submitted by post, courier or hand but it is best to deliver notices by hand where possible. Indeed, Hampshire Police have requested that all notices are hand delivered to them at the Police Station on Wellington Avenue in Aldershot. We will then return one copy of your notice, suitably marked, as a receipt.

Deadlines

The Licensing Authority will acknowledge Temporary Event Notices within 2 working days. The police have 48 hours to object to notices. If they do, a hearing will be held within 7 working days of the deadline, on a date set by the Licensing Authority.

Who can give a Temporary Event Notice?

A TEN may only be given by an individual and not, for example, an organisation or club or business.  The individual giving the notice is the proposed premises user”.  With businesses, clubs or organisations one individual will therefore need to be identified as the proposed premises user.  

Limits on the use of Temporary Event Notices

Temporary Event Notices are subject to maximum limits, as set out below.

• Anyone aged 18 or over can give a maximum of five Temporary Event Notices per year.
• Personal licence holders can give a maximum of fifty Temporary Event Notices per year.
• Each event covered by a Temporary Event Notice can last up to 96 hours
• No more than twelve Temporary Event Notices can be given in respect of any particular premises in any year, subject to a maximum aggregate duration of the periods covered by Temporary Event Notices at any individual premises of 15 days in any year.
• There must be a minimum of 24 hours between events notified by a premises user or associates of that premises user in respect of the same premises.
• No more than 499 people (including staff and visitors) may attend the event at any one time
• For the purposes of determining the overall limits as shown above, TENs given by an associate or a person in business with a premises user (and that business involves carrying on licensable activities) count towards these totals.  An associate is defined as the spouse of that person, a child, parent, grandchild, grandparent, brother or sister of that person, an agent or employee of that person or the spouses of those persons. For these purposes a person living with another as that person’s husband or wife is to be treated as that person’s spouse.

If any of these limits are breached a counter notice will be issued by the licensing authority and any licensable activities taking place would be unauthorised and leave the premises user liable to prosecution.

Using Temporary Event Notices for a series of events

It is possible to send a series of Temporary Event Notices together (for the academic year, for example) provided that the first of the events is at least ten working days from the sending date.  You must use a separate form for each event and also submit a separate fee of £21 for each.

Large-scale events

Temporary Event Notices cannot be used for events of more than 500 people. If you are planning such an event, you will need to obtain a Premises Licence if the premises are not already licensed. Please contact the Licensing Authority to discuss the requirements further.

However, a TEN can be given for part of a building, such as a single room or a plot within a larger area of land. Therefore, when holding the event, if the premises user is able to restrict the number of people on the part of the premises at any one time a TEN may be used for larger events.

At the Event

When permitted temporary activities take place a premises user must ensure that either:

• A copy of the temporary event notice endorsed as acknowledged by the licensing authority is prominently displayed at the premises, or that
• The temporary event notice, endorsed as acknowledged by the licensing authority, is kept at the premises either in his own custody or in the custody of a person present and working at the premises and whom he has nominated for that purpose.  Where the temporary event notice is in the custody of a nominated person a notice specifying the fact and the position held by that person must be displayed at the premises.

Where the premises are to be used primarily or exclusively for the sale or supply of alcohol for consumption on the premises it is an offence to allow children under 16 to be present when the premises are open for that purpose unless they are accompanied by an adult.