Temporary Event Notices (TENs)

• Download an Application Form
• Using a Temporary Event Notice
• Deadlines
• Who can give a Temporary Event Notice?
• Limits on the use of Temporary Event Notices
• Using Temporary Event Notices for a series of events
• Large-scale events
• At the Event

There are now 2 types of TEN

- A standard TEN

- A late TEN

These notices are designed to replace the old-style occasional licences that used to be issued by local magistrates for temporary events. However, all regulated entertainment and late night refreshment is now covered by the legislation as well as the sale and supply of alcohol. The premises user does not need to be a Personal Licence holder and, unlike a Premises Licence, you do not have to advertise the application. The police and local authority exercising environmental heath functions can object to a Temporary Event Notice.

Using a Temporary Event Notice

Please note that standard TEN's must be served on the local authority, police and environmental heath authority no later than ten (10) working days - two weeks - before the day of the proposed event. The 10 working days excludes the day on which the notice is served and the day of the proposed event. Working days are Monday to Friday and excludes Bank and Public Holidays. We cannot accept notices even one day late. You should therefore allow extra time over periods of Public Holidays.

A late TEN may be served no later than 5 working days but no earlier than 9 working days before the event. Late notices count towards the total number of temporary event notices given (i.e. 50 temporary event notices per year for personal licence holders and 5 temporary event notices for non-personal licence holders).

The premises user must send 1 copy of the form to the Licensing Authority, with further copies to the police and the environmental heath department. The fee of £21 should be included with the copy delivered to the Licensing department. (Cheques should be made payable to Hart District Council)  We recommend sending notices much earlier than this where possible. Notices can be submitted by post, courier or hand but it is best to deliver notices by hand where possible. Indeed, Hampshire Police have requested that all notices are hand delivered to them at the Police Station on Wellington Avenue in Aldershot. We will then return one copy of your notice, suitably marked, as a receipt.

Deadlines

The Licensing Authority will acknowledge receipt of the notice by giving a notice to the premises user. The chief police officer or environmental health officer who receives a notice have three (3) working days from when they receive the notice to object to it on the basis of the four licensing objectives. If objections are received for a standard TEN the local authority may hold a hearing before the licensing sub committee. Here all parties can discuss the proposed event and the reasons for objection and a decision will be made whether to allow the event to go ahead, allow it with amendments or conditions, or to refuse it.

Where a TEN is served for a premises already licensed with a premises licence (e.g. for an extension of hours or addition of licensable activities) the local authority can deceide to attach to the TEN the relevant conditions already current on the premises licence for reasons of promoting the licensing objectives under the Act (subject to there being an objection from the police or environmental health).

Who can give a Temporary Event Notice?

A TEN may only be given by an individual and not, for example, an organisation or club or business. The individual giving the notice is the proposed "premises user".  With businesses, clubs or organisations one individual will therefore need to be identified as the proposed premises user.  

Limits on the use of Temporary Event Notices

Temporary Event Notices are subject to maximum limits, as set out below.

• Anyone aged 18 or over can give a maximum of five (5) Temporary Event Notices per year, which includes 2 late notices
• Personal licence holders can give a maximum of fifty (50)Temporary Event Notices per year, which includes 2 late notices
• Each event covered by a Temporary Event Notice can last up to 168 hours (7 days)
• No more than twelve (12) Temporary Event Notices can be given in respect of any particular premises in any calender year, subject to a maximum aggregate duration of the periods covered by Temporary Event Notices at any individual premises of 21 days in any year.(An event beginning before midnight and continuing over the next day would count as 2 days towards the 21-day limit)
• There must be a minimum of 24 hours between events notified by a premises user or associates of that premises user in respect of the same premises
• No more than 499 people (including staff and visitors) may attend the event at any one time
• For the purposes of determining the overall limits as shown above, TENs given by an associate or a person in business with a premises user (and that business involves carrying on licensable activities) count towards these totals.  An associate is defined as the spouse of that person, a child, parent, grandchild, grandparent, brother or sister of that person, an agent or employee of that person or the spouses of those persons. For these purposes a person living with another as that person’s husband or wife is to be treated as that person’s spouse.

If any of these limits are breached a counter notice will be issued by the licensing authority and any licensable activities taking place would be unauthorised and leave the premises user liable to prosecution.

Using Temporary Event Notices for a series of events

It is possible to send a series of Temporary Event Notices together (for the academic year, for example) provided that the first of the events is at least ten working days from the sending date.  You must use a separate form for each event and also submit a separate fee of £21 for each.

Large-scale events

Temporary Event Notices cannot be used for events of more than 500 people. If you are planning such an event, you will need to obtain a Premises Licence if the premises are not already licensed. Please contact the Licensing department to discuss the requirements further.

However, a TEN can be given for part of a building, such as a single room or a plot within a larger area of land. Therefore, when holding the event, if the premises user is able to restrict the number of people on the part of the premises at any one time a TEN may be used for larger events.

At the Event

When permitted temporary activities take place a premises user must ensure that either:

• A copy of the temporary event notice endorsed as acknowledged by the licensing authority is prominently displayed at the premises, or that
• The temporary event notice, endorsed as acknowledged by the licensing authority, is kept at the premises either in his own custody or in the custody of a person present and working at the premises and whom he has nominated for that purpose.  Where the temporary event notice is in the custody of a nominated person a notice specifying the fact and the position held by that person must be displayed at the premises.

The premises user is not required to be on the premises for the entire duration of the event authorised by the TEN, but they will remain liable to prosecution for certain offences that may be committed at the premises during the period covered by it. These include, for example, the offence of the sale of alcohol to a person who is drunk; persistently selling alcohol to children; and allowing disorderly conduct on licensed premises.

Where the premises are to be used primarily or exclusively for the sale or supply of alcohol for consumption on the premises it is an offence to allow children under 16 to be present when the premises are open for that purpose unless they are accompanied by an adult.